Date:  5-11-2015

Time: 6:00-8:00 pm

Location: Anoka High School Room 108

Attendees:

Paul Lombard, Sally Lombard, Troy Larson, Paul Hilborn, Wendy Bengtson, Gwen Ledin, Kerri Sutton, Ryan Tohm, Greg Lohse

Agenda Item

501C-3 Status-Paul Lombard

Discussion

With the help of Gwen Poore, Tom Heidemann, & Paul Lombard we are on our way to becoming “official” as a Non-Profit Organization.” Cost to incorporate will be approximately $140 and $400 to file all necessary forms.  We will also need to find someone to prepare a tax return.  We already meet some of the criteria to incorporate such as: holding regular meetings, providing agendas, maintaining a budget, and posting minutes.   Incorporating takes away much of the liability issues for board members and prevents us from any IRS issues.

Action Item(s)

Paul L. will complete the necessary paperwork and filings.

Agenda Item

By-Laws-Paul Lombard

Discussion

Our new By-Laws state that our Executive Board will hold voting rights but we can create other essential positions that will receive voting rights.  Executive Board will consist of:  President, Vice President, Treasurer, Secretary, & Head Coach.    Motion made by Paul Lombard to approve By-Laws; 2nd Paul Hilborn; all in favor; motion passed.

New Board Elections/Other essential positions;

 IT/Webmaster  - Paul Lombard nominates Greg Lohse; 2nd by Troy Larson; all in favor; motion passes; Welcome Greg!

Program Director  - Paul Hilborn nominated by Paul Lombard; 2nd by Greg Lohse; all in favor; motion passes; Welcome Paul!

Secretary – Sally Lombard nominated by Paul Lombard; 2nd by Kerri Sutton; all in favor; Yay for Sally!

Action Item(s)

None

Agenda Item

Financials – Wendy Bengtson

Discussion

$19,019.53 balance in checkbook.  Budget work will continue.  Plans in the making for what/where our funds should be directed.

*$995 – for new scoreboard.  Volleyball not able to pitch in for the scoreboard – Paul L. will propose covering their share in return for 50 hours of volunteer service during our tournament. 2nd by Paul H.  Paul L. will talk further with Gwen Poore on this matter.

*Website Improvements:   $595.00 to NGIN for our subscription plus $250.00 for additional website enhancement.  Motion made by Paul L.  2nd by Greg Lohse.   Sometime in the next few months, we will pay the fee to NGIN to be able to take registrations & registration fees online.  Greg will check into this piece further.

Action Item(s)

Ongoing with the Board.

Agenda Item

Camp News-Coach Tohm

Discussion

Practice jerseys for all the camps have been ordered.  Cost for 50 jerseys is approx. $1000.00 Tohm will write a reminder to go out by email blast to remind parents of deadlines to sign up for the summer leagues.  Registration deadline for Armstrong is May 15th.

Action Item(s)

Tohm will get reminder email ready and blast it out to parents.

Agenda Item

Miscellaneous

Discussion

Still working on finding gym space for our tournament.  Looking at AMSA-Fred Moore, LOL, possibly Champlin Park High School, or ARCC.  ARCC is not very cost effective so unless we can rent gyms for a reasonable price, they may possibly be off the table.

Booster Club Meeting time will be shifted from 6pm to 6:30pm to allow a little more time to get to the meeting!

Action Item(s)

Paul L. will follow up with gym space.

Meeting adjourned 8:00 pm

Next Meeting:  Monday, June 8th at 6:30 pm  Room S108