Date: 08-11-2014

Time: 6:00-9:00

Location: Doppler’s House

Attendees:

Randy Doppler, Kris Doppler, Joe Laudenbach, Jill Laudenbach, Paula Lohse, Greg Lohse, Wendy Bengston, Paul Hillborn, Ryan Tohm, Gwen Ledin

Guests:

Gary Gave

Agenda Item

Practice Jerseys

Discussion

Ryan would like to purchase additional practice jerseys. We have 30 now, some without numbers. Will look to have numbers put on them and purchase additional quantity. Ryan will submit bid to Randy & Wendy once he receives from Tornado Alley. Discussion around having players submit a deposit for uniforms and practice jerseys. Some are not returned even after contacting player requesting return. Would look to have deposit for both $20-$25 each-one check and you receive check back when both are returned? Discussed having players purchase their practice jersey, after input decided to pursue the deposit option. Not sure if any stipulations with the school in doing this. City league does but may be different for the school. Ryan will confirm.

Action Item(s)

Ryan to submit bid for practice jerseys to Randy and Wendy via email. Ryan to confirm we can collect deposit from players for practice jerseys and uniforms.

Agenda Item

Basketball Racks

Discussion

Coach Boline did some repair on the wheels and they seem to be ok. Ryan thought maybe spray them maroon to give fresh look. We should be fine with them for this year. We have two that should be enough.

Action Item(s)

Ryan to look into having racks spray painted maroon.

Agenda Item

Coaches Contract

Discussion

Ryan requested funding for an additional coach. He has contacted Tim Sparstad and he is on board and willing to coach. Josh Underbakke will be 9A, Pete Aldrich 9B, Scott Boline 10, Zach Debeltz JV, Ryan and Tim Varsity. Also he would like Andrew Heideman to stay in some capacity to set up and post the HUDL links etc. He knows the program so well from football and would be great to have him do that. Greg asked Ryan if he could get the Bio’s and photos of coaches and he will post on our website as soon as possible. Board agreed to have money allocated for another coach. Details on funding would be the Booster Club pays to the school thru Gwen Poore – AD; she in turn will pay the coach.

Action Item(s)

Ryan to get bio’s and photos of coaches to Greg Lohse for website.

Agenda Item

Order Basketballs

Discussion

Ryan said they are low on basketballs but he can order through the school budget and will not have to be taken out of booster club.

Action Item(s)

none

Agenda Item

Fundraisers

Discussion

Ryan brought up thoughts/ideas of doing a raffle ticket fundraiser. Also talked about hosting an AAU tournament in the spring and/or fall. Simply provide the gym and we receive the gate money and concession money. Gary mentioned that it would be doable to have these tournaments and just use our high school courts. They provide the teams. We will look into further at next meeting..

Action Item(s)

Keep on agenda for next meeting to continue discussion and make decision for this spring or?

Agenda Item

Fall League

Discussion

Greg detailed the website has registration information for the fall league. Can register online with credit card. No worries about bounced checks etc. We need to decide about additional fee for charging, if we pick up that fee or pass along to registering players. We need to send a mass email to the player list to generate interest and to let them know the registration is out there. Tim Sparstad interested in starting AAU team, open gym etc. Mark can be on point to be the contact with MYAS as he isn’t affiliated with the school.

Action Item(s)

I didn’t get final detail on this piece, are we charging the fee or? Do we keep on agenda for next meeting? Sorry I didn’t get this one in my notes completely! Greg if you can email the board with specifics if we need to make decisions before next meeting. Thank you!

Agenda Item

Scoreboard Fundraising

Discussion

Paul gave presentation on our options for the scoreboard as well as, options and ideas on how we can raise the funds. He is on aggressive pace to have this figured out for the 2014 season. He brought up private donors & non-profit gambling. Presented to us with great enthusiasm and confidence that this is do-able.

The scoreboard bids were from two different companies. AIM-Scoreboard with stat panel, NorthStar scoreboard with stat panel. This is where our current scoreboards are from-best scenario going with them-everything will be compatible with each other-the old scoreboards we can have reconfigured to be wireless and repainted, etc. and put up in different location(s) allows to enhance all three gyms we use for the basketball season and for other sports using all three gyms as well. Also gives uniform look to all of them. We can have a large board on the visitor wall; there is plenty of room to accommodate this. We need to decide what we want and go from there and start asking for donations. Scoreboard is a 4-6 week lead time.

Decided we will try to raise 30,000. Desire is to have scoreboard on visitor wall, move existing boards to other gym and include a small clock and scoreboard on home side so visitor side can see score and time. Also adding shot clocks above the baskets.

Existing boards were purchased in 1999; they will be refurbished and reused. The school board approves this company for purchasing the boards. The bids include advertising on the bottom panel of scoreboard. This will be a good talking point to prospective donors. All digital boards will use same wireless module. Shot clocks will be added to the basket which will be proactive as they are discussing bringing to high school level.

The boards will give a professional look/feel to the gym. The scorer’s table and new scoreboards will promote commitment to the program, pride in our school and the athletic programs. The upgrade to the scoreboard and the new scorer table will enhance our facility and be a draw for tournaments etc.

Discussion and question about business write off if we have to be filed a certain way? W-9 etc. Outstanding question we need to confirm and know the answer as we contact donors.

We are not tax exempt so tax needs to be figured into the bids-Paul will confirm with NorthStar.

Joe and Paul will put together letter and Paul is willing to present to potential donors details. He has done all the research, knows the specifics and is very good at presenting this information. He is a parent, community member, booster member-knows this stuff! Has a flexible schedule so can meet with donors as they have availability. (THANK YOU Paul for your hard work so far and your dedication and commitment to this!!)

Gwen Poore definitely supports us in this. She is willing and available to help as needed. She would present to donors and/or send letter representing us.

Paul said we need to tailor letters to donors, draw on emotional ties, have face to face meetings and move forward quickly.

Some discussion of inconvenience when we remove the old boards to have refurbished, do we need to make teams aware-users of the court between that timeframe.

Next steps: Create the letter; send to possible donors/organizations. Follow up with presentation of the product with their name in the ad panel below. Include in the letter self-addressed stamped envelope for sending check if they so choose. Give them the option up front.

We all need to ask other programs if they know of any potential donors. Relatives within their organization etc. Any connections. 

Action Item(s)

Joe will send to Paul letter, they will finalize letter & put together to get sent to donor list. Confirm any face to face meetings up front?

Paul will confirm about the tax on bids.

? Someone was going to confirm the write off for businesses, if we have to be filed a certain way-I didn’t note anyone for that…any takers?

Agenda Item

Classic Tournament

Discussion

Gary Gave came and gave update on the tournament. The book is ‘out’ and he has received calls already from teams. Eastview is sending 14 teams. St. Louis Park is sending 7 or 8 teams. He said he wants all Anoka teams at the tournament. It doesn’t look good to have a tournament host to not have any teams in the tournament.”

Boosters presented that last year we made more money than previous years with one location. Are proposing to have one location again this year. Allows for volunteers to be available and low product loss. Higher profits for the program. Elk River has changed the date of their tournament so we are hoping the Anoka travelling program will send their teams. Paul will ask about it at the next meeting. Gary adamantly requested that we have two locations. A lot of discussion and concern around this issue.  We will try to lock down another location. At this time in the summer it will be difficult. Calendars are reserved already. We know already of issues with Fred Moore not wanting us there during their drama performance. Ryan said he would talk to them and see about it…he knows them. Potential 2nd locations-Fred Moore, Lord of Life, Oakview, Coon Rapids. Possibly Anoka Ramsey? Gary is including 9th grade in the tournament. That is a draw also, kids are used to playing many games all of a sudden get to high school and it’s minimal in comparison.  A lot of discussion around the details of the tournament. We will have better idea at next meeting if additional site is available. Parents will have to sign up at Parent/Player meeting and we will adjust as needed.

Gary is looking to have A, B and C levels in the tournament. Last year we have 55 teams. Hoping for a lot more than this year. Already he is getting inquiries so that is a good sign.

Discussed having MYAS handle the brackets. Gary does not want this, his concern is the teams coming from far away will get 8am slot and he doesn’t want that. Greg mentioned there is a module within the website where we can manage brackets etc. He will look into this and we can most likely do on our own and satisfy this issue. Our biggest concern and need was to have electronic brackets-doesn’t matter how they get developed just so we have for teams participating to have quick easy access to them!

Action Item(s)

Randy - Were you going to check on locations, my apologies again, I didn’t write down who was taking this task?

Ryan to connect with Fred Moore and ask about using the facility for the tournament. 

Greg to check into and confirm the bracket piece within our website

Next Meeting

Anoka High School  Monday, September 8, 2014  6:00 pm  ROOM 108